Municipal asset passporting - modern management using Mawis

Asset management is the most basic and complex task of a municipality. It includes taking care of local roads, traffic signs, public lighting, furniture, greenery, the cemetery and municipal buildings. Proper record keeping is important for investment planning, maintenance, financing and dealing with citizens and can make asset management simpler and more efficient.

Investing in digital records that unify fragmented documents stored on paper, on old media, or even with individual employees will quickly pay off in more accurate and simpler management.

The solution is asset passporting – the systematic unification and digitisation of data through the MawisPasport service.

What the passport brings to the municipality

The Pasport is a clear database of municipal assets that links a map with detailed information on individual features. It brings a number of practical advantages:

• a complete overview of your assets in one place,
• easier management and maintenance of individual elements,
• cost savings (e.g. on greenery, roads or furniture),
• a clear basis for budgets and investments,
• supporting documents for grant applications and statutory audits,
• Clarification of property rights where proof of ownership is required.

Pasportization is a tool that saves the municipality time, money and improves the overview of its functioning.

What the passport looks like

Each passport consists of three basic parts:

1. A map with the location of elements – roads, signs, lamps, greenery and others are precisely marked.
2. Descriptive information – attributes such as status, date of acquisition or responsible person are kept for each element.
3. Attached documents – photos, inspection reports, contracts or technical sheets.

The passport thus compiled offers an instant overview that can be used both in the office and in the field.

How passports are created

Data for passports can be obtained in different ways depending on the type of records and the needs of the municipality:

• geodetic survey,
• 3D laser scanning,
• by drone mapping,
• transfer and consolidation of existing documents.

The result is an accurate and up-to-date database that can be further developed and maintained.

Connection to the Digital Technical Map (DTM CR)

Passports are closely linked to the Digital Technical Map of the Czech Republic (DTM CR). A well maintained DTM becomes a valuable source of data that can be used for passportisation. On the other hand, some passports, such as technical infrastructure networks, form the basis for mandatory inclusion in the DTM. This makes the municipal register compatible with the national standard and fulfils the legislative requirements.

Data sharing and management in MawisGeoportal

The passport itself is basic, but its use is multiplied if it is available in an online environment. MawisGeoportal allows you not only to create and manage passports, but also to share them easily:

• access for individual departments and staff,
• secure data storage in the cloud,
• the ability to attach documents and photos,
• work in the office and in the field from mobile devices.

This eliminates the problem of fragmented records – everything is in one place and always up to date.

Conclusion

The passporting of municipal assets is a step that brings clarity, savings and better planning. The MawisPasport service will help municipalities to consolidate and digitise their records and, with the help of MawisGeoportal, make them accessible to all who need them.

This enables mayors, department heads and officials to work with up-to-date and clear data that simplifies asset management and decision-making about the future of the asset.

Want better tools to passport your community?

Contact us – let us show you how Mawis can make asset management easier in your community.

Miroslava Kubíčková +420 602 477 250 | miroslava.kubickova@hrdlicka.cz

Ladislav Bláha +420 724 863 431 | ladislav.blaha@hrdlicka.cz